Direct Answer
Agree order milestones before production: requirement release, material readiness, first assembled units, production quantity, packing start, inspection readiness and loading. Each update should identify the model, version, quantity or batch it represents. Photos without this context do not prove the whole order is complete.
Start with a Released Order Baseline
The progress record should begin from confirmed model codes, SKU quantities, market versions, artwork and packing. If these inputs are still changing, a reported completion percentage can be misleading.
Separate buyer-pending approvals from factory production tasks. This makes delays visible without assigning every schedule change to the same cause.
Define Milestones That Can Be Verified
Use observable stages such as materials received, first unit assembled, line production started, cartons packed, quantity ready for inspection and goods staged for loading.
Avoid vague reports such as 'almost finished' without quantities or a date. The buyer needs enough detail to judge whether inspection and booking remain realistic.
Identify Models and Market Versions
Updates should show the exact SKU, color, plug, voltage and packing version where relevant. One photograph of a fan cannot represent several unshown configurations.
For mixed orders, report each category or version separately and reconcile the totals before inspection.
Preserve Batch and Packing Identity
Use production, packing or shipment references that can connect finished cartons with the order record. Carton marks and packing lists should support receiving and claim investigation.
If a component or artwork revision enters during the order, separate the affected quantity and record the approved change. Do not merge versions invisibly.
Connect Progress to Inspection Readiness
Goods should be sufficiently complete and packed before a final pre-shipment inspection. Scheduling inspection too early can leave unverified quantities outside the sample population.
Report the number of finished cartons and remaining work. The buyer can then decide whether to inspect, postpone or use an agreed staged approach.
Close the Record at Loading
Reconcile produced quantity, inspected quantity, packed quantity and loaded quantity. Preserve packing list, loading evidence and any approved short or excess quantity.
This record supports destination receiving. It also helps both sides separate factory shortage, loading discrepancy and later warehouse handling issues.
Verification Checklist
- Released SKU quantity baseline
- Buyer approvals separated
- Observable milestones
- Model and version shown
- Packed quantities reported
- Batch identity retained
- Inspection readiness confirmed
- Loaded quantity reconciled
Wholesale Factory Discussion
Yaoyuan Electric supplies electric fans for importers, distributors, appliance dealers, supermarkets and OEM brand customers. MOQ starts from 1000 PCS and must be confirmed by model and configuration. Wholesale only; retail and one-piece orders are not accepted.
Send the model direction, quantity, country, plug, voltage, packing, inspection requirement and destination port for a private discussion. Inspection scope, acceptance criteria and commercial handling must be agreed for the actual order.